Register for Employee Provident Fund with UrbanDox and ensure long-term financial security
- EPFO registration for eligible businesses
- UAN generation and employee onboarding
- Monthly return filing and contribution advisory
- Integration with PAN, TAN, and DSC systems
- Dedicated compliance advisor assigned
- Assistance with EPF transfer, withdrawals, and audits
Why Trust Us
Why Trust Us
What is EPF Registration?
The Employee Provident Fund (EPF) is a statutory retirement benefit scheme managed by the Employees’ Provident Fund Organisation (EPFO), Ministry of Labour and Employment, Government of India. Designed to secure the financial future of salaried individuals, the EPF scheme ensures consistent monthly savings through joint contributions from employer and employee, each at 12% of basic salary. These funds accrue interest and serve as a post-retirement corpus, while also offering benefits like partial withdrawals for housing, medical emergencies, or education.
EPF registration is mandatory for organizations that employ 20 or more individuals, and highly encouraged for smaller setups seeking voluntary compliance. Employees earning up to ₹15,000/month must be enrolled, while those above this threshold may opt-in voluntarily. Along with long-term savings, EPF includes pension benefits through the EPS (Employees’ Pension Scheme) and insurance coverage via EDLI (Employees’ Deposit Linked Insurance). It also enhances brand reputation, simplifies payroll management, and builds employee trust.
UrbanDox provides end-to-end EPF registration services tailored to your business structure, employee count, and operational framework. From collecting compliant documentation to filing the EPFO application, generating UANs, and setting up your monthly reporting cycle — we ensure you’re fully aligned with labor regulations and never miss a deadline. Whether you’re a rapidly growing tech startup or a manufacturing firm, UrbanDox helps you offer financial stability to your team with confidence and clarity.
EPF Registration Benefits
EPF registration isn’t just a legal mandate — it’s a strategic investment in employee welfare and retention. It provides long-term savings, encourages loyalty, and positions your brand as a responsible employer. Besides fulfilling compliance duties, EPF offers real financial protection that adds value to your workforce.
- Fulfillment of mandatory labor law requirements
- Structured savings for employee retirement and emergencies
- Employer branding through social security contributions
- Access to EDLI insurance and EPS pension schemes
- Tax benefits for employer and employee
- Easier onboarding for salaried staff with UAN linkage
Eligibility Criteria for EPF Registration
EPF registration applies to specific businesses and employee demographics. Knowing if your organization qualifies is key to staying compliant and offering mandated benefits. Voluntary registration is also available for businesses with fewer employees who wish to extend EPF advantages.
- Applicable to establishments with 20 or more employees
- Voluntary registration allowed below this threshold
- Mandatory coverage for employees earning ₹15,000/month or less
- Optional enrollment for higher-salaried staff
- Contributions by both employer and employee set at 12%
- Registration is permanent and linked to EPF Code
Documents Required
Accurate documentation is essential for EPF approval. UrbanDox supports you in compiling, formatting, and uploading all required forms and business identifiers to ensure a smooth registration process.
- PAN card and Certificate of Incorporation of the company
- Address proof of the business (utility bills or lease agreement)
- Detailed employee list with salary structure and Aadhaar numbers
- Cancelled cheque with business account details
- PAN and Aadhaar of the authorized signatory
- Digital Signature Certificate (DSC)
- Partnership deed or MOA/AOA (if applicable)
EPF Registration Process
Our proven 5-step EPF registration workflow is designed for speed and accuracy. From application submission to code allotment and UAN creation, UrbanDox handles everything while keeping your business compliant and future-ready.
- Step 1: Verification and collection of documents
- Step 2: EPFO portal registration and DSC upload
- Step 3: Submission of establishment details and employee data
- Step 4: Allotment of EPF Code and activation
- Step 5: Generation of UANs and onboarding of workforce
Important Things to Remember
Ongoing EPF compliance involves deadlines and data accuracy. Maintaining internal records and staying up-to-date with monthly filings is essential to avoid penalties or legal scrutiny. UrbanDox keeps you informed and compliant at all times.
- PF contributions must be deposited by the 15th of every month
- Monthly returns via ECR are mandatory
- Aadhaar linking for UAN is compulsory for KYC
- Changes in employee count or salary must be reflected in filings
- EPFO conducts periodic inspections and audits
Talk to Our Team Our Experts Are Ready
What is EPF Registration?
The Employee Provident Fund (EPF) is a statutory retirement benefit scheme managed by the Employees’ Provident Fund Organisation (EPFO), Ministry of Labour and Employment, Government of India. Designed to secure the financial future of salaried individuals, the EPF scheme ensures consistent monthly savings through joint contributions from employer and employee, each at 12% of basic salary. These funds accrue interest and serve as a post-retirement corpus, while also offering benefits like partial withdrawals for housing, medical emergencies, or education.
EPF registration is mandatory for organizations that employ 20 or more individuals, and highly encouraged for smaller setups seeking voluntary compliance. Employees earning up to ₹15,000/month must be enrolled, while those above this threshold may opt-in voluntarily. Along with long-term savings, EPF includes pension benefits through the EPS (Employees’ Pension Scheme) and insurance coverage via EDLI (Employees’ Deposit Linked Insurance). It also enhances brand reputation, simplifies payroll management, and builds employee trust.
UrbanDox provides end-to-end EPF registration services tailored to your business structure, employee count, and operational framework. From collecting compliant documentation to filing the EPFO application, generating UANs, and setting up your monthly reporting cycle — we ensure you’re fully aligned with labor regulations and never miss a deadline. Whether you’re a rapidly growing tech startup or a manufacturing firm, UrbanDox helps you offer financial stability to your team with confidence and clarity.
EPF Registration Benefits
EPF registration isn’t just a legal mandate — it’s a strategic investment in employee welfare and retention. It provides long-term savings, encourages loyalty, and positions your brand as a responsible employer. Besides fulfilling compliance duties, EPF offers real financial protection that adds value to your workforce.
- Fulfillment of mandatory labor law requirements
- Structured savings for employee retirement and emergencies
- Employer branding through social security contributions
- Access to EDLI insurance and EPS pension schemes
- Tax benefits for employer and employee
- Easier onboarding for salaried staff with UAN linkage
Eligibility Criteria for EPF Registration
EPF registration applies to specific businesses and employee demographics. Knowing if your organization qualifies is key to staying compliant and offering mandated benefits. Voluntary registration is also available for businesses with fewer employees who wish to extend EPF advantages.
- Applicable to establishments with 20 or more employees
- Voluntary registration allowed below this threshold
- Mandatory coverage for employees earning ₹15,000/month or less
- Optional enrollment for higher-salaried staff
- Contributions by both employer and employee set at 12%
- Registration is permanent and linked to EPF Code
Documents Required
Accurate documentation is essential for EPF approval. UrbanDox supports you in compiling, formatting, and uploading all required forms and business identifiers to ensure a smooth registration process.
- PAN card and Certificate of Incorporation of the company
- Address proof of the business (utility bills or lease agreement)
- Detailed employee list with salary structure and Aadhaar numbers
- Cancelled cheque with business account details
- PAN and Aadhaar of the authorized signatory
- Digital Signature Certificate (DSC)
- Partnership deed or MOA/AOA (if applicable)
EPF Registration Process
Our proven 5-step EPF registration workflow is designed for speed and accuracy. From application submission to code allotment and UAN creation, UrbanDox handles everything while keeping your business compliant and future-ready.
- Step 1: Verification and collection of documents
- Step 2: EPFO portal registration and DSC upload
- Step 3: Submission of establishment details and employee data
- Step 4: Allotment of EPF Code and activation
- Step 5: Generation of UANs and onboarding of workforce
Important Things to Remember
Ongoing EPF compliance involves deadlines and data accuracy. Maintaining internal records and staying up-to-date with monthly filings is essential to avoid penalties or legal scrutiny. UrbanDox keeps you informed and compliant at all times.
- PF contributions must be deposited by the 15th of every month
- Monthly returns via ECR are mandatory
- Aadhaar linking for UAN is compulsory for KYC
- Changes in employee count or salary must be reflected in filings
- EPFO conducts periodic inspections and audits
Frequently Asked Questions (FAQs)
Q1: Is EPF mandatory for startups?
Yes, if you have 20 or more employees. Voluntary registration is available for smaller teams.
Q2: Can employees opt out of EPF?
Only if their salary exceeds ₹15,000/month and they submit Form 11 during onboarding.
Q3: What is UAN and why is it important?
The Universal Account Number helps employees track their EPF accounts across different employers.
Q4: Can UrbanDox assist with EPF returns and filings?
Yes, we offer comprehensive monthly filing and compliance solutions.
Q5: Is EPF applicable to interns or freelancers?
Not unless they qualify as salaried employees under EPFO guidelines.
Q6: What happens if contributions are delayed?
Interest and penalties will apply as per EPFO norms.
Q7: Can EPF funds be withdrawn early?
Yes, for specific conditions like unemployment, illness, or housing needs.
Q8: Is EPF transferable between jobs?
Yes, UAN enables seamless fund transfers between employers.
