UrbanDox ensures easy, accurate, and compliant ESI registration so your organization meets statutory obligations while caring for your workforce.
- Expert-led ESI consultation and eligibility assessment
- End-to-end digital registration and documentation
- Quick turnaround with no in-person follow-ups
- Compliance-ready process to avoid penalties
- Timely delivery of ESI numbers and employee onboarding
- PAN India support for small and large organizations
Why Trust Us
Why Trust Us
What is ESI Registration?
ESI (Employees’Why ESI Registration is Important for Your Business State Insurance) Registration is a statutory responsibility of employers under the Employees’ State Insurance Act, 1948. The scheme provides comprehensive social security benefits like medical care, sickness benefits, maternity, disability, and dependents’ benefits to employees earning ₹21,000 or less per month (₹25,000 for persons with disabilities).
It is mandatory for establishments with 10 or more employees (in some states 20), and requires timely contribution by both employer and employee. ESI registration is issued by the Employees’ State Insurance Corporation (ESIC), an autonomous body under the Ministry of Labour and Employment, Government of India. UrbanDox ensures that the registration and subsequent filings are done accurately and on time.
Why ESI Registration is Important for Your Business
Registering under ESI builds trust with your workforce and ensures legal compliance with the Labour Department. It supports employees with healthcare and financial protection while reducing the employer’s liability through government coverage.
-
Complies with statutory labour laws
-
Provides free medical care and hospitalization to employees and families
-
Maternity benefits and leave encashment for women employees
-
Disability and dependent benefits in case of work-related injury or death
-
Enhances employee satisfaction and retention
-
Protects employers from unexpected liability during health emergencies
-
Strengthens company reputation as employee-centric
Who Needs to Register for ESI?
ESI registration is mandatory for certain organizations based on employee count and salary structure.
-
Any factory or establishment employing 10 or more employees (in some states 20)
-
Employees drawing monthly wages of up to ₹21,000 (₹25,000 for disabled)
-
Organizations include shops, hotels, cinemas, road transport, private medical and educational institutions
-
Both full-time and casual/contractual employees are covered
-
Employers must contribute 3.25% and employees 0.75% of wages
-
Exemptions apply only to entities already covered under other social schemes like PF or private health insurance (in rare cases)
Documents Required for ESI Registration
UrbanDox provides a checklist-driven process to ensure accurate documentation and faster approval from ESIC.
-
Registration certificate of the establishment (Company/LLP/Shop Act)
-
PAN Card of the business and the authorized signatory
-
Address proof of the business (electricity bill, property tax receipt)
-
Bank statement and cancelled cheque of the business
-
List of employees with their salary structure and designation
-
Aadhaar and PAN of all employees
-
Digital signature of the owner/director/partner
-
Copy of licenses, if applicable (e.g. GST, FSSAI, etc.)
-
Rent agreement and NOC from landlord (if premises is rented)
Process for ESI Registration
UrbanDox follows a streamlined process to ensure complete and error-free ESI compliance.
-
Step 1: Initial consultation to assess eligibility
-
Step 2: Collect business and employee documentation
-
Step 3: Register online on the ESIC portal using company details
-
Step 4: Upload documents and complete employer profile
-
Step 5: Generate and assign unique ESI numbers to employees
-
Step 6: Assist in setting up monthly contribution filing system
-
Step 7: Hand over login credentials and guidance for compliance
-
Step 8: Ongoing support for returns filing and updates
Important Things to Remember
-
ESI registration is mandatory within 15 days of becoming eligible
-
Monthly contributions must be deposited before the 15th of the following month
-
Late payment attracts interest and penalties
-
Changes in employee salary or count must be updated in ESIC records
-
Every new employee must be added to the ESI database within 10 days
-
Maintain proper salary and attendance records for audits
-
ESI benefits continue even after employee switches job (with same IP number)
-
Separate codes needed for branches or factories in different states
-
UrbanDox offers optional compliance maintenance packages post-registration
-
Employee ESI card (Pehchan card) must be issued and distributed
Talk to Our Team Our Experts Are Ready
What is ESI Registration?
ESI (Employees’Why ESI Registration is Important for Your Business State Insurance) Registration is a statutory responsibility of employers under the Employees’ State Insurance Act, 1948. The scheme provides comprehensive social security benefits like medical care, sickness benefits, maternity, disability, and dependents’ benefits to employees earning ₹21,000 or less per month (₹25,000 for persons with disabilities).
It is mandatory for establishments with 10 or more employees (in some states 20), and requires timely contribution by both employer and employee. ESI registration is issued by the Employees’ State Insurance Corporation (ESIC), an autonomous body under the Ministry of Labour and Employment, Government of India. UrbanDox ensures that the registration and subsequent filings are done accurately and on time.
Why ESI Registration is Important for Your Business
Registering under ESI builds trust with your workforce and ensures legal compliance with the Labour Department. It supports employees with healthcare and financial protection while reducing the employer’s liability through government coverage.
-
Complies with statutory labour laws
-
Provides free medical care and hospitalization to employees and families
-
Maternity benefits and leave encashment for women employees
-
Disability and dependent benefits in case of work-related injury or death
-
Enhances employee satisfaction and retention
-
Protects employers from unexpected liability during health emergencies
-
Strengthens company reputation as employee-centric
Who Needs to Register for ESI?
ESI registration is mandatory for certain organizations based on employee count and salary structure.
-
Any factory or establishment employing 10 or more employees (in some states 20)
-
Employees drawing monthly wages of up to ₹21,000 (₹25,000 for disabled)
-
Organizations include shops, hotels, cinemas, road transport, private medical and educational institutions
-
Both full-time and casual/contractual employees are covered
-
Employers must contribute 3.25% and employees 0.75% of wages
-
Exemptions apply only to entities already covered under other social schemes like PF or private health insurance (in rare cases)
Documents Required for ESI Registration
UrbanDox provides a checklist-driven process to ensure accurate documentation and faster approval from ESIC.
-
Registration certificate of the establishment (Company/LLP/Shop Act)
-
PAN Card of the business and the authorized signatory
-
Address proof of the business (electricity bill, property tax receipt)
-
Bank statement and cancelled cheque of the business
-
List of employees with their salary structure and designation
-
Aadhaar and PAN of all employees
-
Digital signature of the owner/director/partner
-
Copy of licenses, if applicable (e.g. GST, FSSAI, etc.)
-
Rent agreement and NOC from landlord (if premises is rented)
Process for ESI Registration
UrbanDox follows a streamlined process to ensure complete and error-free ESI compliance.
-
Step 1: Initial consultation to assess eligibility
-
Step 2: Collect business and employee documentation
-
Step 3: Register online on the ESIC portal using company details
-
Step 4: Upload documents and complete employer profile
-
Step 5: Generate and assign unique ESI numbers to employees
-
Step 6: Assist in setting up monthly contribution filing system
-
Step 7: Hand over login credentials and guidance for compliance
-
Step 8: Ongoing support for returns filing and updates
Important Things to Remember
-
ESI registration is mandatory within 15 days of becoming eligible
-
Monthly contributions must be deposited before the 15th of the following month
-
Late payment attracts interest and penalties
-
Changes in employee salary or count must be updated in ESIC records
-
Every new employee must be added to the ESI database within 10 days
-
Maintain proper salary and attendance records for audits
-
ESI benefits continue even after employee switches job (with same IP number)
-
Separate codes needed for branches or factories in different states
-
UrbanDox offers optional compliance maintenance packages post-registration
-
Employee ESI card (Pehchan card) must be issued and distributed
Frequently Asked Questions (FAQs)
Q: Is ESI applicable to all organizations?
A: ESI is mandatory for establishments with 10 or more employees earning below ₹21,000/month.
Q: Can startups register for ESI voluntarily?
A: Yes, even if not mandatory, you can register to avail the benefits.
Q: What is the contribution rate for ESI?
A: Employer contributes 3.25%, employee contributes 0.75% of gross wages.
Q: How are ESI numbers generated?
A: Each employee is assigned a unique 10-digit ESI number after registration.
Q: What are the penalties for non-compliance?
A: Delays attract interest at 12% and penalties up to ₹5,000.
Q: Is ESI applicable to contract workers?
A: Yes, contractual and temporary workers are covered under ESI.
Q: Do I need to renew ESI registration?
A: No renewal is needed, but monthly filings are mandatory.
Q: How long does the process take with UrbanDox?
A: Registration is typically completed within 5–7 working days.
Q: Does ESI cover family members?
A: Yes, spouse, dependent parents, and children are covered.
Q: Can I register ESI online?
A: Yes, UrbanDox handles the entire process online with your documentation.
